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MEETING-MINUTES-SEPTEMBER-15-2015


MEETING MINUTES (SEPTEMBER 15, 2015) ATTENDANCE:
· Present - Tyler Tsao - Jessica Lin - Marina Liu - Dina Dong - Cathy Li - AbzharaSasikumar - Selena Russo - Kathy Sheng - Margie Chung -

Joyce Zhu - ArianaKertsanis - Tomesha Zhang - Jennifer Guo - Edward Huang - Justin Tso - Justin Ng - HaoMing Chen - Tara Chan - Mitchell Ho - Kelly Lin - Sarah Zhao (Arrived at 4:11) TAs present: Mrs. Sun, Mrs. Howard Admins: N/A Time: 3:25- 4:35 Location: Room 236

INTRODUCTION (3:25):
- Everybody went around introducing their positions and saying their “2 truths 1 lie”

EXPECTATIONS (3:35):
- Attendance will be strictly enforced - Strike system used to ensure members are attending meetings - Responsibilities - Be responsible of your actions (image reflects USAC) - Promote USAC; do not defame USAC - Unity - Crucial that USAC stays cohesive and “together” - Sticking together shows spirit and hype - If you are excited, they will be excited - Do not be afraid to share personal distresses with members of USAC - Do not hold emotions in - Communication - Post events that you wish to be promoted in USAC group; USAC will help promote - Let Kelly and Dina or teacher advisors know about inquiries before talking to Mrs. Weaver (she is a busy lady)

- Always “CC” emails to Kelly and Dina (check with them first before sending it out) - USAC Room - Couch will be removed from the USAC office - Minimize risk of “inappropriate behaviour” - Code - Minimize of risk of “inappropriate behaviour” - Current code will be changed - Executive members will be responsible for this code and will not disclose with others - Schedules/General Considerations - USAC members with USAC shifts must be present if non-USAC members are in the office - USAC members with USAC shifts will be responsible for nonUSAC members inside the office - Do not turn off lights - Do not throw compost food into USAC trashcan - If trashcan is full, empty out - No inappropriate content on the whiteboard - Behaviour must be appropriate in the USAC office (“big windows”)

CONSTITUTION (3:46):
- If you have any suggestions to amend the constitution, hold them for the constitution amendment meeting near the end of the school year - Constitution was briefly discussed - Refer to the 2015 – 2016 USAC Constitution for more details - Highly encouraged that SAC fees are purchased by the members of USAC - Strike system will be used - Roles and Responsibilities were briefly discussed (please review your roles at home)

UPCOMING EVENTS (4:06):
- Grade 9 Reps - Meeting for Gr. 9’s on Sept. 17/18 (announcement) - Forms due online Sept. 25 (next Friday) - Interviews will take place Sept. 29 - Potential interview questions - When have you displayed integrity/leadership? Provide examples - Making a story out of random objects/selling a product - Provide questions and completely change them up on the interview - Oktoberfest (Oct. 30) - Sub-councils should start meetings to discuss activities (ex. Arts/Culture : Haunted House) - Potential themes - Jurassic World - Christmas Themes - Gingerbread man - Batman - Post themes in the USAC group - Speak well of Oktoberfest

- Ideas/suggestions/concerns - Food trucks, club booths, etc. - Concerned about students who do not participate and “skip”

OTHERS (4:15):
- USAC Bulletin Board ideas - Laminating it to prevent vandalism - Redesigning it - Getting students to design it - Countdown for PA days/special events - Minimizes spam on Facebook - Post posters in Chinese on USAC TV - Cater to ESL students - ESL Room - Announcements go too fast - Pick a time during your spare, go to ESL room and talk to ESLs about the update - Put posters there to update ESLs on announcements - YRPC Meeting - Monthly - Great way to acquire knowledge to utilize for our own council - Snacks - Snack sign up - Pair up with somebody to bring snacks weekly - Each pair will take turns - USAC Chill - If anybody has a house that can hold 26 people - InterSAC Chill - Great way to network and meet others - Help other councils out - Discussion with people who are hosting clubs in regards to funding - Club proposals forms will be out soon; Edward will post it outside USAC office

MEETING ADJOURNED: 4:35


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