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Lecture 2 Invitation Letter


Invitations and their Acknowledgements
Note: Invitation letters for personal situations almost always involve one person inviting another/others to a social function. For most of these events (e.g. wedding, parties, baptisms, etc.), ready-made, pre-printed invitations can be purchased at stationery stores, eliminating the need to specifically write personal invitation letters for most of these situations.

Samples of Invitation cards 1) 星期天) 兹定于 2008 年 5 月 1 日(星期天)上午九 点整, 点整,在俄亥俄州 Cleveland 第四大道 534 号 , 举行我公司新办公用品超市的开业典 礼,敬请 海伦· 海伦·威廉森小姐 光临 The Directors of Turner Communications have the pleasure of inviting Helen Williamson to attend the Grand Opening Ceremony of their new Office Supplies Superstore

at 534 Fourth Avenue Cleveland, Ohio at 0900 hours on Sunday, May 1, 2008 The Board Directors Turner Communications 381 Fifth Avenue R. . . . by April 15, 2008 S. P. . V.
Sample Invitation Card 2:

兹定于10月1日 (星期六) 中午 12: 时整, 00 在纽约天安教堂(Church of the Heavenly Rest)为女儿珍妮·金与吉姆·戈登先生举行婚礼,随后于圣莫里茨酒店(St. Moritz)敬办 喜筵。 恭请 先生 斯诺(Snow) 夫人 亨利·金暨夫人敬约 请赐回复 光临

Mr. and Mrs. Henry King request the honor of Mr. and Mrs. Snow’s presence at the marriage of their daughter Jane King To Mr. Jim Gordon on Saturday, October the first at twelve o’clock Church of the Heavenly Rest New York and afterwards at dinner at the St. Moritz

R.S. V. P

1. How to write an invitation letter 1) State the occasion, activity or event and the name of the host/hostess. 2) Make clear who is invited. Can someone bring a guest, a friend or a child? 3) Specify the date, time, address and other necessary information. 4) 5) Express your hope that your invitation will be accepted. Express that you are looking forward to seeing the person.

Sample Letter 1: In-class Exercise: 1. Write an invitation in three paragraphs, using the cues given below. 6 June, 2008 // Mary and John // just move/suburban district/ southwestern Shanghai // everything/ more or less orderly / house-warming party/ coming Saturday afternoon, 11 June // see for yourselves/ living country / not terrible/ fresh air/ clear sky/ subway/ city proper/ in no time// sure/ have good time/ Saturday// many old friends/ coming // give/ring/say/coming // Jill and Jack

6 June, 2008 Dear Mary and John, We have just moved to a suburban district in southwestern Shanghai. Now that everything is more or less orderly again, we are going to have a house-warming party this coming Saturday afternoon, 11 June. We want you to see for yourself that living in the country is not so terrible after all, what with the fresh air, clear sky and, above all, the subway that can take us to the city proper almost in no time. We will have a good time on Saturday, we are sure. Many old friends are coming, too. Give us a

ring to say that you are coming. Yours, Jill and Jack 2. The following sentences go together to form a note accepting an invitation. Put them in the right order. Add linking words where necessary. 16 March, 2009 Dear Rebecca, 1. I’m a little surprised that you seem quite happy with your new house. 2. I’d be only too glad to come and see for myself. 3. You can count on me to be punctual. 4. Thank you for asking me to come to your house-warming party. 5. Looking forward to seeing you. 6. Do you want me to come earlier to help? 7. I have long heard that you’ve moved to the suburbs, away from all kinds of conveniences. 8. You’re quite a green hand at housekeeping, as is know to all. Love, Kate 1. Appreciation of being invited 2. his/her certainty of having a good time 3. his/her assurance of being punctual/ his/her apology for having to be late (optional) 4. his/ her offer of help (optional) 5. his/her looking forward to the occasion Key: 4 7 1 2 3 8 6 5

3) Oct. 17 Dear Sandy, Tom, Jerry and I have decided to go to Suzhou during the long holiday this May. We all want to relax ourselves and to enjoy the beautiful scenery there. We’d be very

happy if you could join us. We have agreed to set out on May 1 and come back on May 4. I hope you can come with us. Looking forward to your reply. Richard In-class: You are invited to Michael Carison’s 18th birthday! Date: Saturday Nov. 10, 2008 Time: 11:00 am to 3:00 pm Place: 345 Eastern Avenue Lodi, Washington Call Tonia at 555-1234 to RSVP Invitation Notes: 1) Date Dear Laura,

We are going to have a tea party at home to celebrate my parents’ fiftieth golden wedding anniversary and sincerely hope you and John can join us. It’s next Saturday, May 26, at six o’clock. We do hope you can make it, as Peter and I are expecting with great pleasure to see you both. Affectionately yours, Mary Formal Invitation Letter 89 Queen Street Welland, Ontario February 4, 2009 Miss Forrester 600 King Edward Ave.

Ottawa, Ontario Dear Miss Forrester, Our society will be holding a conference at the Moat House Hotel, Welland from October 4 to 6, 2010. The theme will be “Changes in the Role of the Secretary”. About 100 people are expected, including practicing secretaries as well as some lectures. We would be delighted if, once again, you would accept our invitation to speak on the subject of “Effective Communication” on October 5 from 10:30 to 11:30. We would of course be prepared to pay you the usual fee of $100 and cover your travel expenses. A copy of the detailed draft program is enclosed. You will of course, be welcome to attend other sessions of the conference on

that day. Overnight accommodation will be provided for you on October 4. We look forward to hearing that you can accept our invitation. At the same time please let us know if you will need any visual aids or other equipment. Yours sincerely, Moran King Expressions for invitations: 1) I should be delighted if you could come to… 2) We would be very pleased if you could come… 3) We hope you can come and look forward to seeing you. 4) We are expecting with great pleasure to see you. 5) I hope you won’t decline our invitation. 6) We hope you won’t refuse to join us. 7) We cordially hope you will be able to

8) 9) 10) 11) 12)

come. We are awaiting your arrival. Would you come to the dinner party at…? Will you dine with us at…? May I have the honor of your company at dinner? May I take the opportunity to invite you to…?

Formal expressions: 1) … request the pleasure of Mr. and Mrs. Snow’s company at… 2) … request the honor of your presence … 3) … has/have the pleasure in inviting … to … 4) You are cordially invited to the dinner party. Expressions asking for replying: 1) Please confirm your participation at your earliest convenience.

2) Please let me know as soon as possible if you can come. Sample: The Directors of Turner Communications have the pleasure of inviting Helen Williamson to attend the Grand Opening Ceremony of their new Office Supplies Superstore at 534 Fourth Avenue Cleveland, Ohio at 0900 hours on Sunday, May 1, 2008 The Board Directors Turner Communications 381 Fifth Avenue RSVP by April 15, 2008 Miss Helen Williamson of Johnson Electrical Supplies
thanks the Directors of Turner communications

for their kind invitation to the Grand Opening Ceremony

of their new Office Supplies Superstore at 534 Fourth Avenue Cleveland, Ohio at 0900 hours on Sunday, May 1, 2008 and has much pleasure in accepting their kind offer

2. How to accept an invitation 1) Express your thanks for being invited. 2) Express your gladness of accepting the invitation. 3) Express your eagerness for the occasion. Nov. 2, 2008 Dear Michael, Many thanks for inviting me to attend your 18th birthday celebration. I’d be very happy to come to your party. As

one of your friends, I feel greatly honored to be able to celebrate this important birthday with you. By the way, do you need my help with the preparations for the party? If you do, please let me know. Looking forward to seeing you. Yours, Robert
1) To accept an invitation

105 Madison Avenue New York February 3, 2007

Dear Mr. and Mrs. Marks,

I am very delighted by your kind invitation to Jennifer’s wedding. I’ll certainly be present at the Church of the Blessed Virgin

Mary at ten o’clock on Thursday, March 28.

Thank you very much for inviting us.

Best wishes to Jennifer and the bridegroom.

Sincerely yours, Sally

3. How to decline an invitation 1) Your thanks for being invited. 2) Your regret for not being able to be present. 3) Your reason(s) or excuse(s) for declining the invitation Mr. and Mrs. Henry King request the honor of Mr. and Mrs. Snow’s presence at the marriage of their daughter Jane King

to Mr. Jim Gordon on Saturday, October the first at twelve o’clock Church of the Heavenly Rest New York and afterwards at dinner at the St. Moritz R.S.V.P. Mr. and Mrs. Snow regret deeply that owing to Mr. Snow’s illness they are unable to accept Mr. and Mrs. Henry King’s kind invitation to be present at the marriage of their daughter Jane King to Mr. Jim Gordon on Saturday, October the first at twelve o’clock

Church of the Heavenly Rest New York Oct. 20 Dear Susan, I wish Tom and I could accept your invitation for dinner Saturday evening, the 12th, but unfortunately I am expecting some guests myself that evening. Thank you all the same for your kind invitation. Cordially, Lisa A letter declining the invitation: Aug. 28, 2008 Dear Michael, Many thanks for inviting me to

attend your 18th birthday celebration on Saturday, Sep. 10, but unfortunately, I cannot go to the party. I happen to have an English exam to take at 13:30 that afternoon. It is really a pity for me to miss this joyous occasion. Happy birthday to you! Hope you have a wonderful time at he party. Yours, Robert


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