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国际学术交流英语 邀请函Letters of invitation


International Letter Exchanges
Letters of invitation

Letters
Letters are important means of communication.
Two types :

business letters
personal letters.

1 2 3
4

? Format

? Elements ? Tips ? Summary

1.Formats
3 main formats:

Business letters are important matters you deal with . Full Block Format(全齐头式)
Modified Block Format(改良齐头式 /缩进式)

Semi-block Format(半齐头式)

1.Full block style
? ? ? ? This format is very modern. Every line begins at the left margin A space of one line between paragraphs. No punctuation marks (except for a comma)

Block format
xxxx (letterhead) June 3, 2005 (date) xxxx ( inside address) Dear xx, (salutation) We received your xxxx (body)

Yours sincerely (complimentary close) XX (signature) Joe (printed name)

2.Modified Block Format
? This format place the date and the
complimentary close near the right margin.

? The first line of each paragraph is indented ,
with no space of one line between paragraphs.

Modified Format
xxxx (letterhead)
June 3, 2005 (date)

xxxx ( inside address) Dear xx, (salutation) We received your xxxx (body)

Yours sincerely XX (signature) Joe (printed name)

(Block Format )
Zhao Min China Pharmaceutical University
Nanjing, 211198 P.R. of China
寄件人姓名和地址

Envelope

Mr. Steven Chung

No.252, Long St.
收信人姓名和地址

San Francisco, U.S.A

(Indented Format )
Zhao Min China Pharmaceutical University Nanjing, 211198 P.R. of China
寄件人姓名和地址

Envelope

Mr. Steven Chung
收信人姓名和地址

No.252, Long St. San Francisco, U.S.A

2.Elements
? Letterhead ? Date ? The body ? The complimentary close

? Inside address ? The signature ? The salutation ? Enclosure(s) (if any)

1. Letterhead

The letterhead

? The full address of the writer. (street/road , city , province , country) Postcode , Phone number , Fax number , email address ? At the very top of the letter. (in the left /right corner , or at the center) ? PS: Be sure your address is complete.

2. Date
? Write just below the address. ? Full date . ? Day (cardinal or ordinal number , eg. 3rd/3) ? Month (write in words , eg. March ) ? Year (write in full , eg.2015)
The Date

3. Inside address
? The name & the full address of the recipient. ? On the left margin. The inside address ? Write it with appropriate title courtesy title (Miss , Mr. , Mrs. ) professional title (Dr. , Professor) business title (Manager , Director) PS: Never use business title in the salutation.

4.The salutation
? ? ? ? A greeting to the recipient. On the left margin. Two spaces below the inside address. Eg. The salutation

British:

Dear prof. Smith, Dear Mr. Stein,

Americans: Dear prof. Smith: Dear Mr. Stein:

5.The body Content
? ? ? ? ? ? Extending invitation. On behalf …, I amof pleased to invite you … Time & of venue the conference. I am writing to ask if you are willing to present… The purpose of the conference. The theme of the 19th ICCE is … Meals , accommodations , fees , etc. The conference aims at… You will be provided with local expenses… Contacts info for enquires. Our department will reimburse your travelling If you have any enquiries , please contact our Expecting attendance. and hotel expenses.

Conference Convener Ms Li Mei at 0531 88382** We that you can accept this invitation. *sincerely or visite hope www.medicine.sdu.edu.cn. We look forward to meeting you…

Time & venue of the conference Extending invitation

Meals , accommodations , fees The purpose of the conference.

Expecting attendance

Contacts info for enquires

6.The Complimentary close
? Left side or right side of the page. ? Capitalize the first letter. ? Followed by a comma . Formal closes
Sincerely yours , / Very truly yours, Yours sincerely , / Yours respectfully,

7.The signature
The handwriting signature is placed between the complimentary close and the typed name , including the write’s position or status in the organization.

8.Enclosure(s) (if any)
This can be used to remind the recipient of the additional material(s) put in the invitation letter , such as a agenda of a conference .

Complimentary close
The signature

3.Tips
Invitation letters to Participants. Invitation Letters to Keynote Speakers.
1.For warmth and courtesy, by committee chair.

2. Formal 3.Include: stating the reasons for the invitation (A general description of their achievements), introducing the content of the invitation (the arrangement, place and time, accommodation) 4.Expression of pleasure and wish.

Tips
? Make sure invitation letters are cordial and enthusiastic , concise, factual, and to the point with a polite tone. ? Ample advance notice. ? Give themonths nameor of the conference, the time and the Several half year before the conference. venue at the beginning. ? Do not use abbreviations in formal invitations. ? Include any accommodations that will be made.

Tips
? Give the name of the contact person along with phone numbers ? When invite keynote speakers, you should mention the type of speech and how long the speech will be. ? If a reply is required, place R.S.V.P. (Please reply) at the end of the invitation. ? Check your letter for any other mistakes in language.

4.Summary
? Format
? Elements
? ? ?? ? The salutation Full Block Format Letterhead Date Modified Block Format

? The body
? The complimentary ? cordial 、 enthusiastic 、close concise、 factual ? The signature ? Ample advance notice ? Enclose(s) (if any) ? Name, the time and the venue at the beginning ? Place R.S.V.P. at the end ? Check mistakes

? Tips

THANK YOU !


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