International Letter Exchanges
Letters of invitation
Letters of invitation
? Before the conference, invitation letters should be written to invite scholars and other participants to attend the conference.
The contents embodied in an invitation letter are generally as follows:
?Stating the purpose of invitation; ?Introducing the conference arrangement;
?Expressing the wish for the conference.
? The body ? The complimentary close
? Inside address ? The signature
? The salutation ? Enclosure(s) (if any)
? The full address of the writer. (street/road , city , province , country) Postcode , Phone number , Fax number , email address ? At the very top of the letter. (in the left /right corner , or at the center) ? PS: Be sure your address is complete.
? Write just below the address. ? Full date . ? Day (cardinal or ordinal number , eg. 3rd/3) ? Month (write in words , eg. March ) ? Year (write in full , eg.2015)
3. Inside address
? The name & the full address of the recipient. ? On the left margin. The inside address ? Write it with appropriate title courtesy title (Miss , Mr. , Mrs. ) professional title (Dr. , Professor) business title (Manager , Director) PS: Never use business title in the salutation.
? ? ? ? A greeting to the recipient. On the left margin. Two spaces below the inside address. Eg. The salutation
Dear prof. Smith, Dear Mr. Stein,
Americans: Dear prof. Smith: Dear Mr. Stein:
5.The body Content
? ? ? ? ? Time & venue of the conference. The purpose of the conference. Meals , accommodations , fees , etc. The theme ofinfo the 19th ICCE is … Contacts for enquires. The conference aims at… You will be provided with local expenses… Expecting attendance.
Our department will reimburse your travelling If you have any enquiries , please contact our and hotel expenses. Conference Convener Ms Li Mei at 0531 88382＊＊ We that you can accept this invitation. ＊sincerely or visite hope www.medicine.sdu.edu.cn. We look forward to meeting you…
Time & venue of the conference Extending invitation
Meals , accommodations , fees The purpose of the conference.
Contacts info for enquires
6.The Complimentary close
? Left side or right side of the page. ? Capitalize the first letter. ? Followed by a comma . Formal closes
Sincerely yours , / Very truly yours, Yours sincerely , / Yours respectfully,
The handwriting signature is placed between the complimentary close and the typed name , including the write’s position or status in the organization.
8.Enclosure(s) (if any)
This can be used to remind the recipient of the additional material(s) put in the invitation letter , such as a agenda of a conference .
Invitation letters to Participants. Invitation Letters to Keynote Speakers.
1. Formal 1.Include: stating the reasons for the invitation (A general description of their achievements), introducing the content of the invitation (the arrangement, place and time, accommodation) 4.Expression of pleasure and wish.
Read the sample1 and find the specific imformation.
? ? ? ? Time & venue of the conference. The purpose of the conference. Meals , accommodations , fees , etc. Contacts info for enquires.
Meals , accommodations , fees , etc.
Contacts info for enquires.
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